PRIVACY POLICY
Effective Date: September 2026
Du Plessis Private School CC
Du Plessis Private School CC (“Du Plessis Private School”, “we”, “our”, or “us”) respects the privacy of learners, parents, guardians, prospective learners, staff members, visitors, and other individuals who interact with our school and website.
This Privacy Policy explains how we collect, use, store, protect, and otherwise handle personal information submitted through our website, including information provided through our online application and contact forms.
By using our website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.
1. About Du Plessis Private School
Du Plessis Private School CC
Physical Address:
No. 43 Kruger Street
Boma
Katima Mulilo
Namibia
Postal Address:
P.O. Box 1725
Ngweze
Katima Mulilo
Namibia
Email: dpp.school16@gmail.com
Alternative Email: lcmundia12@gmail.com
2. Information We Collect
Depending on how you interact with our website, we may collect information such as:
Personal Information
- Full name
- Date of birth
- Gender
- Nationality
- Identification or birth certificate information
- Residential and postal address
- Telephone/mobile number
- Email address
- Parent or guardian information
- Relationship to the learner
Application Information
When submitting an application, we may collect information relating to:
- Previous school attended
- Previous grade completed
- Academic information
- Learner interests and activities
- Information relevant to educational support
- Medical or emergency information where necessary
- Emergency contact information
- Other information supplied by the applicant or parent/guardian
Documents
Where required for an application, we may receive copies of supporting documents, which may include:
- Birth certificate or identification document
- Previous school report
- Transfer or leaving documentation
- Other documents required for admission
Applicants should only submit documents that are requested or reasonably necessary for the application process.
3. How We Collect Information
We may collect personal information when you:
- Submit an online application;
- Complete our contact form;
- Contact the school by email;
- Contact the school by telephone;
- Visit or communicate with the school;
- Submit supporting documents;
- Correspond with us regarding admissions or other school matters.
We may also automatically receive limited technical information when visitors use our website, such as browser type, device information, IP address, pages visited, and general website usage information, depending on the technologies installed on the website.
4. How We Use Personal Information
We may use personal information to:
- Process learner applications;
- Assess admission applications;
- Communicate with parents, guardians, learners, and prospective families;
- Respond to enquiries;
- Maintain appropriate school and administrative records;
- Provide educational and administrative services;
- Contact parents or guardians regarding school matters;
- Respond to emergencies where appropriate;
- Meet applicable legal, regulatory, and administrative obligations;
- Protect the security and integrity of our website and systems;
- Improve our website and services.
We will not use personal information for purposes that are unrelated to the reason it was collected without an appropriate lawful basis or, where required, obtaining appropriate consent.
5. Learner and Children’s Information
Because Du Plessis Private School provides education to children and may collect information relating to learners, we recognise that learner information requires particular care.
Parents, guardians, or other authorised persons should provide information about a learner only where they are authorised to do so.
We will seek to use learner information only for legitimate educational, administrative, safeguarding, communication, and legal purposes.
Where sensitive information is necessary for the learner’s education, safety, wellbeing, or emergency care, we will take appropriate measures to protect it.
6. Medical and Sensitive Information
Certain information submitted during the application process may be particularly sensitive, including medical information.
Such information should only be provided where it is relevant to the learner’s education, safety, support, emergency response, or other legitimate school purpose.
Access to sensitive information will be restricted to authorised persons who reasonably require the information for their responsibilities.
7. Sharing Personal Information
We do not sell, rent, or trade personal information for commercial purposes.
Personal information may be shared where reasonably necessary with:
- Authorised school personnel;
- Relevant educational authorities;
- Government or regulatory authorities where legally required;
- Service providers who assist us in operating our website or systems;
- Professional advisers where necessary;
- Emergency or medical personnel where appropriate;
- Other parties where required or permitted by applicable law.
Where external service providers process information on our behalf, we will seek to use reasonable safeguards appropriate to the nature of the information involved.
8. Online Application Documents
Documents submitted through the online application form may contain sensitive personal information.
Applicants should ensure that documents uploaded to the website are:
- Accurate;
- Relevant to the application;
- Legible;
- In an accepted file format;
- Free from unnecessary personal information belonging to unrelated individuals.
Du Plessis Private School will use submitted documents primarily for the purpose of processing and administering the learner’s application and related school requirements.
9. Information Security
We take reasonable administrative, technical, and organisational measures to protect personal information against:
- Unauthorised access;
- Unauthorised disclosure;
- Loss;
- Misuse;
- Alteration;
- Destruction.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
Applicants should therefore avoid submitting information that is not requested or necessary through website forms.
10. Retention of Information
We retain personal information for as long as reasonably necessary for the purpose for which it was collected, including:
- Processing applications;
- Maintaining school records;
- Meeting administrative requirements;
- Complying with legal or regulatory obligations;
- Resolving disputes;
- Protecting the school’s legitimate interests.
The retention period may differ depending on the type of information and the circumstances in which it was collected.
11. Cookies
Our website may use cookies and similar technologies to ensure that the website functions correctly and, where applicable, to understand how visitors use the website.
Cookies may be used for purposes such as:
- Website functionality;
- Security;
- Preferences;
- Analytics;
- Improving website performance.
You may be able to control cookies through your browser settings.
Where third-party services are used, those services may also place cookies or collect technical information in accordance with their own privacy policies.
12. Third-Party Services
Our website may use third-party services such as:
- Website hosting services;
- Email services;
- Website security services;
- Analytics services;
- Maps;
- Embedded media;
- Form or spam-protection services.
These services may process limited information in order to provide their functionality.
Where appropriate, visitors should review the privacy policies of those third-party providers.
13. Links to Other Websites
Our website may contain links to websites operated by third parties.
Du Plessis Private School is not responsible for the privacy practices, security, or content of external websites.
We encourage visitors to review the privacy policies of external websites before submitting personal information to them.
14. Your Rights and Requests
Subject to applicable law, individuals may have rights regarding their personal information, including the right to:
- Request access to personal information held about them;
- Request correction of inaccurate information;
- Ask questions about how their information is being used;
- Raise concerns regarding the handling of personal information;
- Request deletion of information where appropriate and legally permissible.
Requests should be directed to the school using the contact details below.
15. Accuracy of Information
Applicants and parents/guardians are responsible for ensuring that information submitted to the school is accurate, complete, and up to date.
If information changes, please contact the school so that relevant records can be updated.
16. Changes to This Privacy Policy
Du Plessis Private School may update this Privacy Policy from time to time to reflect changes in our practices, website functionality, legal requirements, or services.
The updated version will be published on this website with the revised effective date.
We encourage visitors to review this page periodically.
17. Contact Us About Privacy
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact us.
Du Plessis Private School CC
Email: dpp.school16@gmail.com
Alternative Email: lcmundia12@gmail.com
Physical Address:
No. 43 Kruger Street
Boma
Katima Mulilo
Namibia
Postal Address:
P.O. Box 1725
Ngweze
Katima Mulilo
Namibia
Jireh — The Lord shall provide
Du Plessis Private School CC
Building Brighter Futures